Terms and Conditions - Capture Fields

1. Acceptance of Terms

By accessing or using Capture Fields' data extraction service ("Service"), you agree to be bound by these Terms and Conditions ("Terms"). If you do not agree to these Terms, you may not use our Service.

2. Description of Service

Capture Fields' Service provides automated data extraction from various document formats including:

• PDF documents
• Image files (PDF, JPG, JPEG, PNG)
• Scanned documents
• Purchase invoices
• Sales invoices
• Financial statements
• Business documents of various types

Users can upload documents, receive structured data sheets verified by our analysis team. Users may delete uploaded documents after data extraction is completed.

3. User Accounts

3.1 Account Creation

• You must create an account to use our Service
• You must provide accurate and complete information during registration
• You are responsible for maintaining the confidentiality of your account credentials
• You must notify us immediately of any unauthorized use of your account

3.2 Account Security

• You are solely responsible for all activities under your account
• We reserve the right to suspend or terminate accounts that violate these Terms
• You must be at least 18 years old to create an account

4. Document Upload and Processing

4.1 Acceptable Documents

• Purchase invoices, sales invoices, financial statements, and business documents
• Files must be in supported formats (PDF, JPG, JPEG, PNG)
• You may upload up to 250 files in a single batch.

4.2 Processing Workflow

• We use automated systems for initial data extraction from your documents
• Our data analysis team reviews and verifies extracted data for accuracy
• You can check the status of your document on the Dashboard or Upload History page.
• You may delete your uploaded documents after data extraction is completed

4.3 Data Accuracy

• We employ both automated extraction and human verification processes
• Our data analysis team validates extracted information to ensure accuracy
• While we strive for high accuracy through our dual-process system, you should still review extracted data
• We recommend verifying critical data points against source documents before making business decisions

5. Data Privacy and Security

5.1 Your Data

• You retain ownership of all documents and data you upload
• We process your documents solely to provide the requested extraction services
• We implement industry-standard security measures to protect your data

5.2 Data Retention

• Uploaded documents are stored securely during processing
• You may delete your uploaded documents after data extraction is completed

5.3 Confidentiality

• We treat all uploaded documents as confidential
• Our employees and contractors are bound by confidentiality agreements
• We do not share your data with third parties except as required by law

6. User Responsibilities

6.1 Lawful Use

• You must use the Service only for lawful purposes
• You must comply with all applicable laws and regulations
• You are responsible for obtaining necessary permissions for documents you upload

6.2 Data Verification

• Our automated system and data analysis team work together to ensure data accuracy
• Extracted data is verified by our professional analysis team before delivery
• You should still review critical data points for your specific business needs
• You are responsible for any final business decisions made based on the processed data

6.3 Prohibited Activities

You may not:

• Use the Service for illegal activities
• Attempt to reverse engineer our extraction algorithms
• Share your account credentials with others
• Interfere with the Service's operation

7. Intellectual Property

7.1 Service Rights

• The Service, including all software and algorithms, is our intellectual property
• You receive a limited, non-exclusive license to use the Service
• You may not copy, modify, or distribute our proprietary technology

7.2 Your Content

• You retain rights to your uploaded documents and data
• You grant us a limited license to process your documents to provide the Service
• This license terminates when you delete your content or close your account

8. Payment Terms and Point System

8.1 Point-Based System

• Capture Fields operates on a point-based payment system
• Users must purchase points to access document processing services
• Each document processing service requires a specified number of points
• Point values and service costs are displayed on our website and in your Top-up page

8.2 Purchasing Points

• Points can be purchased through PayPal payment processing
• All point purchases are processed securely through PayPal's payment system
• Points are credited to your account immediately upon successful payment
• Point packages and pricing are subject to change with notice

8.3 Payment Processing

• We accept payments exclusively through PayPal
• You must have a valid PayPal account to purchase points
• All transactions are subject to PayPal's terms of service and privacy policy
• Payment disputes should be resolved through PayPal's dispute resolution system

8.4 Point Usage and Expiration

• Points are consumed when you use document processing services
• Points do not expire
• Points are non-transferable between accounts
• Unused points remain in your account for future use

8.5 Refunds and Credits

• Point purchases are generally non-refundable
• Refunds may be considered for technical issues that prevent service delivery
• Service credits may be issued for processing errors or system failures

9. Limitations of Liability

9.1 Service Disclaimer

• The Service is provided "as is" without warranties of any kind
• We do not guarantee uninterrupted or error-free service
• We do not warrant the accuracy of extracted data

9.2 Limitation of Damages

• Our liability is limited to the amount you paid for the Service
• We are not liable for indirect, incidental, or consequential damages
• This includes damages from data loss, business interruption, or lost profits

10. Indemnification

You agree to indemnify and hold us harmless from claims arising from:

• Your use of the Service
• Your violation of these Terms
• Your uploaded content
• Any third-party claims related to your documents

11. Service Availability

11.1 Uptime

• We strive to maintain high service availability
• Scheduled maintenance will be announced in advance when possible
• We are not liable for temporary service interruptions

11.2 Technical Requirements

• You are responsible for your internet connection and compatible devices
• We may update system requirements with notice

12. Termination

12.1 Termination by Us

We may terminate your account for:

• Violation of these Terms
• Fraudulent activity
• Abuse of the point system or payment chargebacks
• Legal or regulatory requirements

13. Privacy Policy

Our Privacy Policy, which describes how we collect and use your information, is incorporated into these Terms by reference.

14. Modifications to Terms

• We may update these Terms at any time
• Changes will be effective upon posting to our website
• Continued use of the Service constitutes acceptance of modified Terms
• Material changes will be communicated via email or Service notifications

15. General Provisions

15.1 Entire Agreement

These Terms constitute the entire agreement between you and us regarding the Service.

15.2 Severability

If any provision is found unenforceable, the remaining provisions will remain in effect.

15.3 No Waiver

Our failure to enforce any provision does not constitute a waiver of that provision.

15.4 Assignment

We may assign our rights under these Terms. You may not assign your rights without our consent.

16. Contact Information